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Claremont Colleges: Director of Facilities Services

The following information was provided by Claremont Colleges

APPLICATION DEADLINE: 5/8/2024

CATEGORY: Facility Management / HVAC


COMPANY: The Claremont Colleges Services

JOB LOCATIONS: US-CA-Claremont

At a glance: The Claremont Colleges Services is actively seeking a visionary Director of Central Facilities Services to spearhead our extensive facilities maintenance and construction efforts across the esteemed Claremont Colleges campuses in California. As a prominent leader within TCCS, you will orchestrate essential services, ensuring operational excellence while fostering strategic collaborations with TCCS and the seven campuses. This pivotal role presents a thrilling opportunity for seasoned facilities management professionals to drive large-scale projects and nurture collaborative triumphs within a renowned academic environment. We seek an individual who embodies strong leadership qualities, embraces partnership and collaboration, and holds a deep commitment to service. If you are a dedicated leader aspiring for excellence in service, we invite you to join us in shaping the future of The Claremont Colleges' campuses. Apply today to be part of this transformative journey!


Description: What you'll be doing

Another Source’s client, The Claremont Colleges Services is recruiting a Director of Central Facilities Services to join their team in the heart of Southern California. This position will be on-site in Claremont, CA.


Here’s a little about the Claremont Colleges and the position they are recruiting for: The Claremont Colleges includes five undergraduate liberal arts colleges and two graduate institutions: Pomona College, Claremont Graduate University, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College and Keck Graduate Institute. Located on contiguous campuses in the Southern California city of Claremont, each institution has its own student body, faculty, governance, curricular emphasis, culture, and mission. Intercollegiate cooperation provides university-scale services and facilities.


Learn more about the Claremont Colleges here: https://www.claremont.edu/


What you can expect to be doing: The Director of Central Facilities Services leads one of the largest of the Central Programs and Services within The Claremont Colleges Services (TCCS), providing vital facilities maintenance and construction services for all member institutions of The Claremont Colleges (TCC). Operating autonomously, the Director ensures the financial health of a self-supporting organization and collaborates closely with the Vice President to cultivate strong relationships with stakeholders. Fostering a culture of excellence and accountability, the Director drives continuous improvement within the team to support the organization's overarching goals.


The anticipated yearly salary range for this position is: $130,000 - $145,000 based on experience.


How you will be spending your time:

Leadership and Management:

• Providing leadership across the consortium for utility/energy management which includes planning and implementation.

• Ensuring a customer service-oriented management team and staff, leading by example. • Supervising and developing direct reports and overseeing all department personnel.

• Administering department and TCCS employment-related policies, procedures, and programs.

Facilities Management and Control:

• Designing, operating, and maintaining the central Facilities Management and Control System (FMCS).

• Managing skilled trade shops for facility and equipment maintenance, repair, alteration, and minor construction.

• Managing a comprehensive preventive maintenance (PM) program.

• Managing service contracts and providing central supply and procurement services.


Financial Management:

• Managing the department’s financial system, including budget preparation and monitoring. • Developing pricing for services, billing for work, collecting revenues, and paying expenses.


Construction Services and Contracts:

• Administering construction services and contracts for member institutions. • Providing technical advice during negotiations with outside contractors and vendors as requested. Customer Service and Quality Improvement:

• Cultivating a strong and effective customer service culture. • Implementing a department quality improvement program. • Conducting appropriate operational and strategic planning within the department

Collaboration and Advisory Roles:

• Working closely with the Business & Financial Affairs Committee (BFAC) and serving as a member of the Facilities Management Committee. • Collaborating with the Vice President for Finance on the College’s Facilities Master Plan. • Assisting with the establishment and submission of capital outlay project priority items. • Providing advice and professional consultation regarding facilities.


Communication and Updates:

• Providing executive level facility and utility updates. • Clearly communicating repair and maintenance status as well as updates during outages.


Required Qualifications:

• A bachelor’s degree in construction, engineering, business, or another related field.

• Ten (10) years of relevant work experience in progressively responsible managerial and supervisory experience in electrical engineering and/or facilities management in a higher education environment or in the management of similar large institutions.

• Experience and comfort in working in a fast-paced environment and managing projects with internal and external stakeholders.

• Ability to translate complex technical information across multiple levels and constituencies.

• Managing a facilities operations and maintenance (O&M) program.

• Managing an internal training and employee skill development program.

• Experience in disaster planning and response, contract negotiations, facilities information management systems, quality improvement programs, campus and facility design.

• Proven strategic problem solver, initiator, planner, and innovator.

• Strong interpersonal with an ability to build positive and effective working relationships and work collaboratively with internal and external constituents at all levels in a diverse and socially aware environment.

• Proficient technical engineering expertise.

• Financial management ability, particularly in positions with P&L responsibility, and with charge-back billing systems.

• Maturity, tact, openness to new ideas, and ability to remain composed, thoughtful, and effective in difficult and unexpected situations.


Preferred Qualifications:

• Knowledge of hazardous materials, including their handling and disposal

• Knowledge of OSHA regulations, building codes, NFPA requirements and applicable California state and local regulations.

• Bachelor’s degree in electrical, mechanical, or civil engineering.


What’s in it for you: The Claremont Colleges offers a comprehensive benefits package for fulltime staff. Learn more about the benefits here:


APPLY HERE:


Notices Disclaimer:

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position. When duties and responsibilities change, The Claremont Colleges Services (TCCS) will review this job description and make changes of business necessity. TCCS reserves the right to modify job duties or assign additional duties as needed.


ADA & OSHA: This job description defines the essential job duties of this position. TCCS expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. Itmay also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).


Equal Employment Opportunity and Non-Discrimination:

TCCS makes employment decisions on the basis of merit, with the aim of having the best available person in every job. TCCS prohibits discrimination based on all characteristics protected by federal, state, or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics or is associated with a person who has or is perceived as having any of these characteristics.


Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.


Director of Facilities Services _ Claremont CA
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This WIOA Title I financially assisted program or activity is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. If you need special assistance to participate in this program, please call (714) 480-6500. TDD/TTY users, please call the California Relay Service at (800) 735-2922 or 711. Please call 72 hours in advance to allow the OC Workforce Solutions Center to make reasonable arrangements to ensure accessibility to this program.


The views, information, or opinions expressed by the organization(s) mentioned are solely those of the individuals involved and do not necessarily represent those of the County of Orange and its employees.

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