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Hawkins & Hawkins, Inc.: Administrative Assistant

Updated: Feb 5

The following information was provided by Hawkins & Hawkins Tax Services


LOCATION: Lake Forest


JOB TYPE: Full Time / Part Time


ABOUT US:

Hawkins & Hawkins Tax Services is a reputable and growing tax firm dedicated to providing exceptional financial services to our clients. We specialize in Tax Preparation, consulting, and compliance for individuals and businesses. Our team is committed to delivering personalized solutions and ensuring the highest level of customer satisfaction.


JOB DESCRIPTION:

  • We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hawkins & Hawkins Tax Services. This role is a key support position, assisting our professional staff in maintaining a smooth workflow and delivering top-notch service to our clients.


RESPONSIBILITIES:

  • Client Interaction: Serve as the first point of contact for clients, both in person and over the phone. Provide a warm and professional welcome, answer inquiries, and direct clients to the appropriate team members.

  • Document Management: Maintain and organize client files, ensuring accuracy and completeness. Assist in the preparation, proofreading, and editing of various documents. Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings. Ensure that all necessary materials and information are prepared and available for appointments.

  • Data Entry: Accurately input and update client information into our database.

  • Office Support: Handle general office tasks, including ordering supplies, managing incoming and outgoing mail, and maintaining a tidy and organized workspace.

  • Communication: Facilitate effective communication within the team and with clients. Draft and send routine correspondence as needed.



MINIMUM QUALIFICATIONS:


  • Proven experience as an Administrative Assistant or similar role.

  • Strong organizational and multitasking abilities.

  • Excellent communication and interpersonal skills.

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).

  • Familiarity with tax-related processes and terminology is a plus.

  • Discretion and confidentiality in handling sensitive information.


EDUCATION AND EXPERIENCE:

  • High school diploma or equivalent.

  • Previous experience in an administrative role preferred.


HOW TO APPLY:

Interested candidates should submit a resume and cover letter to Hawkis & Hawkins Tax Services with the subject line "Administrative Assistant Application - "Hawkins & Hawkins Tax Services. Applications will be accepted until the position is filled. Hawkins & Hawkins Tax Services is an equal opportunity employer and welcomes applicants from all backgrounds. Applicants with disabilities are welcome to apply.



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This WIOA Title I financially assisted program or activity is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. If you need special assistance to participate in this program, please call (714) 480-6500. TDD/TTY users, please call the California Relay Service at (800) 735-2922 or 711. Please call 72 hours in advance to allow the OC Workforce Solutions Center to make reasonable arrangements to ensure accessibility to this program.


The views, information, or opinions expressed by the organization(s) mentioned are solely those of the individuals involved and do not necessarily represent those of the County of Orange and its employees.

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