Location | Education Required | Hours | Experience Required | # of Openings | Salary |
|---|---|---|---|---|---|
Irvine and Laguna Niguel | A.A Degree or some college classes | Part-time | See Below | 1 per location | $17/hour |
JUSTICE INVOLVED: Yes
AGE REQUIREMENT: None
*Please note in the event of a permanent placement, the wage rate is not guaranteed.
JOB SUMMARY:
The Office Administrator is responsible for greeting visitors and internal clients in person or phone. This position supports other departments in completing tasks as assigned.
ESSENTIAL JOB DUTIES:
Meet, greet and make all visitors feel welcome; schedule appointments
Operate multiple-call telephone console and route calls to appropriate people in accordance with company guidelines
Quality Assurance - Maintain appearance of reception area and office
Operate office equipment, copy machines, sort and distribute mail
Uploading credit card and check information in SharePoint for operations processing
Assisting Compliance with check distribution
Receive, sort, and distribute incoming mail
Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment
Maintain the office calendar
Produce and distribute Office Newsletter with Manager approval
Send out agent communications for office concerns, i.e. receivables, invitations to office meetings via email, etc.
Coordinate/schedule office meetings via email
Coordinate office meetings and social events
Daily timecard entry
Works with various Home Smart departments, Accounting, Compliance, Escrow
Review Agent closing packages
Support Company sponsored programs throughout the year i.e. Toys for Tots
Understand, display, and embrace the company’s “culture.”
Other duties as assigned
SKILLS DEVELOPED OVER WORK EXPERIENCE:
Enhance skills in greeting visitors, managing phone calls, and responding to inquiries with a friendly and welcoming demeanor.
Develop proficiency in office tasks such as scheduling appointments, maintaining calendars, sorting mail, and managing office supplies.
Strengthen communication skills for coordinating office meetings, distributing newsletters and communications, and collaborating with various departments.
Improve attention to detail to ensure the accuracy of data entry, credit card information, and maintaining the appearance of the reception area and office.
Foster skills in working with different departments, supporting company-sponsored programs, and embracing and promoting the company's culture and values.
REQUIREMENTS AND QUALIFICATIONS:
High school graduation or equivalent.
Proficiency in Microsoft Office products (including Word, Excel, PowerPoint, and Outlook)
Ability to type at a net rate of 35 wpm using a computer keyboard
Required to attend training for 2 weeks in-person at the Irvine office
AVAILABLE WORKSITES: LOCATIONS
9901 Irvine Center Drive, Irvine CA 92618 Hours of Operation: Monday through Friday from 8AM to 5PM
24050 Aliso Creek Rd Suite 200, Laguna Niguel Hours of Operation: Monday through Friday from 8AM to 5PM
27401 Los Altos Suite 100, Mission Viejo, CA 92691 Hours of Operation: Monday through Friday from 8AM to 5PM
This opportunity is available to WIOA participants only. To enroll in the program or inquire about services, please complete the Career Services Interest and Eligibility Assessment by scanning the QR Code attached below or by contacting the OC Workforce Solutions Center at (714) 480-6500 or info@ocworkforcesolutions.com
This WIOA Title I financially assisted program or activity is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. If you need special assistance to participate in this program, please call (714) 480-6500. TDD/TTY users, please call the California Relay Service at (800) 735-2922 or 711. Please call 72 hours in advance to allow the OC Workforce Solutions Center to make reasonable arrangements to ensure accessibility to this program.
The views, information, or opinions expressed by the organization(s) mentioned are solely those of the individuals involved and do not necessarily represent those of the County of Orange and its employees.
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