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OC Social Services Agency: Secretary I

The Secretary I will provide secretarial support and office services to the executive managers and/or administrative managers. The Secretary I will also assist supervisors by assuming a variety of administrative tasks and non-routine work. The job duties include but are not limited to the following:

  • Screens and answers telephone calls and correspondences

  • Acts as a liaison between supervisor and personnel under their supervision and acts for the supervisor/manager in their absence as authorized

  • Transmits messages, orders and requests, both written and verbal; and maintains office controls on the progress of assignments and projects

  • Relieves supervisor of routine personnel, budget or other operating details, such as scheduling, timekeeping and approving material and purchase requisition

  • Schedules appointments and arranges conferences and meetings for the supervisor, prepares agenda and adjusts necessary in scheduled meeting times, completes arrangements for scheduled meetings, and makes travel arrangements

  • Attends meetings or conferences, takes and/or summarizes notes into minutes and distributes

  • Sets up and maintains files for records and correspondence, maintains manuals, and updates resource materials

  • Exercises good judgment and discretion in handling confidential information

  • Performs other work as assigned

Location: Orange County, CA

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