The Secretary I will provide secretarial support and office services to the executive managers and/or administrative managers. The Secretary I will also assist supervisors by assuming a variety of administrative tasks and non-routine work. The job duties include but are not limited to the following:
Screens and answers telephone calls and correspondences
Acts as a liaison between supervisor and personnel under their supervision and acts for the supervisor/manager in their absence as authorized
Transmits messages, orders and requests, both written and verbal; and maintains office controls on the progress of assignments and projects
Relieves supervisor of routine personnel, budget or other operating details, such as scheduling, timekeeping and approving material and purchase requisition
Schedules appointments and arranges conferences and meetings for the supervisor, prepares agenda and adjusts necessary in scheduled meeting times, completes arrangements for scheduled meetings, and makes travel arrangements
Attends meetings or conferences, takes and/or summarizes notes into minutes and distributes
Sets up and maintains files for records and correspondence, maintains manuals, and updates resource materials
Exercises good judgment and discretion in handling confidential information
Performs other work as assigned
Location: Orange County, CA