Under policy direction of the Executive Director, performs a wide range of administrative duties related to programs, database management, and general office support. The administrative assistant is responsible for answering incoming calls, directing calls to appropriate personnel, mail, distribution and flow of correspondence. The administrative assistant requires excellent communications and customer service skills. The position requires an extremely detail oriented person. Responsible for upholding the mission and values of Premier Ambulance.
# of Openings
260 N Palm St, Ste 200, Brea, CA 92821
High School Diploma or GED
Part-time weekdays (up to 30 hrs. per week)
$15 per hour
Skills Developed over Work Experience
Essential Job Duties:
Answer telephones and direct calls to appropriate associate. Reply to general information requests with accurate information. Greet and direct visitors to the organization. Take and retrieve messages for various personnel.
Receive, sort and forward incoming and outgoing mail. Forward voicemail from the general mailbox to the appropriate staff member.
Assist in the ordering, receiving, stocking and distribution of office supplies. May also assist with other related clerical duties such as photocopying, faxing, filing and collating.
Update and maintain all database records as required; enter employee credentials into systems, set up employee user access to field systems
Send thank you letters and acknowledgements as appropriate.
Support recruitment program by receiving applications, recording/maintaining applicant spreadsheets, sending and receiving pre-hire packets, updating employee database based on received pre-hire packets, and following up as required.
Collect, review, and record site paperwork including timesheets, attendance forms.
Assist with special projects, and additional paperwork in times of peak workloads
Provide administrative support to management and other staff.
Facilitate and troubleshoot problems associated with all service issues. Arrange necessary repairs to restore service.
Must review any major problems with the Executive Director. Must complete all duties and projects as assigned by the Executive Director and backup to specific employees and/or procedures.
Skills Developed over Work Experience:
Answer telephone, reply to general information requests, direct calls to appropriate associate, forward voicemails from general mailbox to appropriate staff member, take and retrieve messages for various personnel
Update and maintain database records, enter employee credentials into system, set up employee user access to field system
Receive applications, recording/maintaining applicant spreadsheets, sending and receiving pre-hire packets, update employee database based on received pre-hire packets
Collect, review and record site paperwork including timesheets and attendance forms Order, receive, stock and distribute office supplies.
Operate photocopier and fax machine
Excel, QuickBooks, Word, Outlook, database management and recording keeping
GED or High School Diploma
Excellent verbal and written communication skills
Organized and detail oriented
Bilingual Spanish/English a plus
READY S.E.T. OC
This WIOA Title I financially assisted program or activity is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. If you need special assistance to participate in this program, please call (714) 480-6500. TDD/TTY users, please call the California Relay Service at (800) 735-2922 or 711. Please call 72 hours in advance to allow the OC Workforce Solutions Center to make reasonable arrangements to ensure accessibility to this program.
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