The following information was provided by Tustin Unified School District
The manager payroll under the general direction of the Senior Director of Business Services is responsible for the successful performance of all payroll functions for the District Payroll office. Payroll functions include supervising, training, evaluating, coordinating, administering, and reporting complex and specialized payroll tasks outlined under the essential duties.
Supervises, trains, and evaluates payroll staff on all aspects of payroll duties for both certificated and Classified payrolls, which includes rotating and backup training for each desk.
Coordinates and maintains accurate payroll records. (contracts, timesheet/cards, and deductions such as dues, insurance, tax shelter annuity and prepare related reports).
Corresponds with County office, Federal State, and other agencies and employees on payroll-related issues (compensation, taxes, mandatory and voluntary deductions) and performs necessary adjustments/corrections to employees' pay records.
Maintains an effective working relationship with District personnel to ensure employees are paid and expensed accurately and to resolve various payroll related issues expediently.
Reviews/audits payroll reports and coordinates with other Business Services staff to adjust or correct the budget or expenditure for any salary or benefits discrepancies.
Evaluates and provides recommendations to the appropriate departments and updates payroll procedures to increase efficiency for the unit and/or to ensure compliance with laws, rules, and regulations.
Develops and maintains strict payroll schedules.
Interprets, recommends, and implements changes for compliance to new requirements from federal, state, and local agencies.
Represents the District at various countywide payroll meetings, in court under subpoena for payroll records, and in small claims court.
Compiles, reconciles, and prepares payroll tax returns and various supplemental payroll reports.
Performs technical payroll functions as in computing and inputting of salaries, deductions, taxes, and retirements.
Develops methods, procedures, and functions which include using different technology applications to increase efficiency for various payroll activities and promote staff involvement in the improvement process.
Assists in the year-end closing process for payroll unit, including working with external auditors.
Assists in the development of data for the District's annual budgets and participate in an ongoing expenditure analysis for the budget process.
Performs other duties as assigned.
Current principles, practices, terminology, record keeping, and reporting requirements of school district accounting.
PERS, STRS, Federal, State, and other laws and regulations pertaining to payroll.
Effective supervision and office organization practices.
Basic mathematics, including commonly used statistical applications.
Interpersonal skills using tact, patience, and courtesy.
Modern office and procedures.
Establish and communicate effectively with the District employees and all other external representatives.
Understand and use various technology applications to support payroll and office functions.
Supervise, train, and evaluate support staff; audit payroll reports, functions, and activities; research interpret, and apply various laws, codes, contracts relating to payroll; and prepare reports using spreadsheets and/or other database applications.
Work under pressure and deadlines with constant interruption.
Be flexible and be resourceful to District staff inquiries.
Communicate effectively orally and in writing,
Meet schedules and timelines
Perform and explain complex mathematical calculations accurately and clearly.
Work independently under general supervision.
Analyze situations accurately, make recommendations, and adopt an effective course of action.
Bachelor's degree in business or related area, or combination of college coursework, supplementary advanced training in payroll, or related work.
Three years of school district payroll experience or five years of payroll experience in the private industry with a minimum of two years in a lead or payroll supervisory.
Valid California Driver's License.
Physical and Mental Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of the job, the employee is regularly required to talk and/or hear. The employee frequently is required to walk; use hand to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand, sit, taste and/or smell.
The employee may regularly lift and/or move up to 50 pounds. This type of work may involve carrying, lifting, pushing, or pulling moderately heavy objects; ascending and descending ladders, stairs, and ramps; and will involve walking or standing for extended periods of time.
While performing the duties of this class, employees are required to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; and Interact with students, staff, parents, the public, and other encountered in the course of work; Occasionally required to deal with people in conflict situations.
The employee typically works in a fast-paced office environment where the noise level is quiet or moderately quiet. The employee may travel to a variety of schools and off-site facilities for meetings, applicant assessments, or recruitments.
This WIOA Title I financially assisted program or activity is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. If you need special assistance to participate in this program, please call (714) 480-6500. TDD/TTY users, please call the California Relay Service at (800) 735-2922 or 711. Please call 72 hours in advance to allow the OC Workforce Solutions Center to make reasonable arrangements to ensure accessibility to this program.
The views, information, or opinions expressed by the organization(s) mentioned are solely those of the individuals involved and do not necessarily represent those of the County of Orange and its employees.