OCAPICA Inc. - Administrative Assistant: Work Experience and Transitional Job
- Apr 29
- 3 min read
Updated: May 12
Location | Education Required | Hours | Experience Required | # of Openings | Salary |
|---|---|---|---|---|---|
12912 Brookhurst Street, Suite 410, Garden Grove, CA 92840 | None | 8 am - 5 pm | None | 1 | Minimum wage |
Justice Involved:
No
Age Requirement:
18+
*Please note in the event of a permanent placement, the wage rate is not guaranteed.
Job Summary: The Administrative Assistant for the Orange County Asian and Pacific Islander Community Alliance will be supervised by the Director of Finance and Administration and will support the development and implementation of administrative, organizational, and financial policies and procedures. This role will also assist in ensuring the organization’s compliance with applicable nonprofit legal and regulatory requirements.
Essential Job Duties:
Assist with Supportive Services and Incentive operations, including organizing and maintaining client documentation, while ensuring all requests comply with established policies and procedures.
Assist in organizing and maintaining personnel files
Assist with payroll reporting operations, including the submission and review of timesheet allocations
Assist with Accounts Payable operations, including preparing check requests and processing expenditures for occupancy cost pools and other invoices, while organizing and maintaining Accounts Receivable and Accounts Payable files.
Assist with grant and contract budget operations, including organizing and maintaining agency budget files.
Assist with fixed assets inventory operations, including monitoring and tracking inventory
Assist with audit preparation and financial monitoring by various funding sources, including preparing audit schedules for agency payables and receivables.
Organize and maintain administrative, archival and all files
Provide support for the organization to meet its legal and administrative requirements
Work with Director of Finance in related administration and financial operations
· Assist with answering phones and responding to general inquiries
Requirements/Qualifications:
High School Diploma or related work experience
Verification of employment eligibility, and background clearance required
Excellent communication skills, both oral and written (Preferred)
Basic computer skills
Detail-oriented professional with strong organizational skills, able to prioritize and multitask effectively, work collaboratively in a team environment, demonstrate flexibility and initiative, and engage effectively with diverse populations
Must be comfortable with the philosophy and goals of OCAPICA
Work Experience Skills Developed:
Assist with Supportive Services and Incentive operations, including organizing and maintaining client documentation, while ensuring all requests comply with established policies and procedures.
Assist in organizing and maintaining personnel files
Assist with payroll reporting operations, including the submission and review of timesheet allocations
Assist with Accounts Payable operations, including preparing check requests and processing expenditures for occupancy cost pools and other invoices, while organizing and maintaining Accounts Receivable and Accounts Payable files.
Assist with grant and contract budget operations, including organizing and maintaining agency budget files.
Assist with fixed assets inventory operations, including monitoring and tracking inventory
Assist with audit preparation and financial monitoring by various funding sources, including preparing audit schedules for agency payables and receivables.
Organize and maintain administrative, archival and all files
Provide support for the organization to meet its legal and administrative requirements
Work with Director of Finance in related administration and financial operations
Assist with answering phones and responding to general inquiries
Hours of Operation:
Monday – Friday: 8:30 am – 5:00 pm
This opportunity is available to WIOA participants only.
To enroll in the program or inquire about services, please complete the Career Services Interest and Eligibility Assessment by scanning the QR Code or contacting OC Workforce Solutions at (866) 500-6587 or info@ocworkforcesolutions.com.
This WIOA Title I financially assisted program or activity is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. If you need special assistance to participate in this program, please call (866) 500-6587. TDD/TTY users, please call the California Relay Service at (800) 735-2922 or 711. Please call 72 hours in advance to allow the OC Workforce Solutions Center to make reasonable arrangements to ensure accessibility to this program.